Certificate Monitoring

Certificate of Insurance

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Typically, certificate management takes a backseat to the creation of leases and contracts pertaining to liabilities – that is until a loss occurs. This often overlooked function is just as crucial to the success or failure of a company as the tens of thousands of dollars spent on legal liability precautions. Companies often take for granted the high volume of certificate holders on their main policies as well as the fact that for each risk transfer, proof of insurance must be readily available. Swingle Collins is dedicated to providing our clients with the most accurate and reliable information in obtaining a certificate of insurance, 24/7. We see certificate tracking as a service that is both a vital necessity and a daunting logistical challenge for most companies.As a result of outsourcing this crucial responsibility to our certificate services program, clients are able to conduct daily operations with a high degree of confidence that all the risk protection measures in place are adequate and applied in full force.While most organizations have controls in place to ensure compliance as part of the contractual process, they do not often have mechanisms to follow up on certificate expirations and on-going contractual compliance. Swingle, Collins & Associates’ certificate management system does just that.Our clients’ require meticulous, on-going monitoring of their vendors’ coverage to avoid gaps or deficiencies that could prove devastating to their business. This process involves collecting and analyzing certificates, following up with vendors and tenants for proper coverage as well as ensuring compliance with contractual provisions and various statutes.Through our online program, Swingle Collins & Associates is able to offer each of our clients monitored certificate management for expiration dates, coverage amounts, additional insured(s), as well as endorsements.Through our certificate services page, automatic renewal requests are generated, discrepancies are communicated, and instant reports of compliant and non-compliant vendors are processed – all of these services provide our clients added perspective on vendors they conduct business with and aid in reducing future risk exposure.

Forms

The Supplement to ACORD® 25[1] (A25 01G (03-13)) and the Supplement to ACORD® 25 (Construction)[1] (A25 01C (03-13)) have been reviewed and approved in the following states[2].  If a listed state is not appropriate and your state does not prohibit use of the Supplement to ACORD® 25 forms, use the form(s) found under the heading ‘Other States (where not strictly prohibited)’ and/or ‘All States (where not strictly prohibited)’.

[1] Only the most recent version of any document can be used. Each document linked below is the current version.

[2] Effective August 1, 2016, the state of Louisiana made changes to La. R.S. 22:890 by enacting Act 278. This change withdrew the approval of all certificate forms except those promulgated by an insurer, ACORD, AAIS or ISO.  As a result we can no long accept our proprietary forms but will need policy forms or endorsements or other insurer generated evidence of coverage for requirements not evidenced on an authorized certificate form.  Such forms should clearly highlight or reference the applicable language.

 

General Industries (including Oil & Gas)

 State Form Number State Identifier Filing Number
 Texas  A25 01G SCA (03-13)  129439
 Other States (where not strictly prohibited)  A25 01G SCA (03-13)

Construction

 State Form Number State Identifier Filing Number
 Texas  A25 01C SCA (03-13)  127159
 Other States (where not strictly prohibited)  A25 01C SCA (03-13)

Property Management

 State  Form Number State Identifier Filing Number
 Texas A25 01P SCA (09-14) S10406
 Other States (where not strictly prohibited) A25 01P SCA (09-14)

Marine

 State  Form Number State Identifier Filing Number
 All States (where not strictly prohibited) A25 01M SCA (03-13)

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